Fall Enrichment Program (FEP)

FEP

Congratulations to our Fall 2016 FEP Graduate Interns! We’re excited to welcome the new generation of health care leaders.

Click here to view the class of 2016 FEP’s top-notch talent in health care management.


For more information,

contact Jasmin Clark at (312) 422-2658 or jclark@aha.org.

Click here to download the 2016 FEP Introductory Brochure.

 

Building on the success of our Summer Enrichment Program, the Institute for Diversity is proud to introduce the Fall Enrichment Program (FEP) - a 10-week, paid internship for academically strong, minority graduate students which prepares them to be the hospital administrators of tomorrow.

 

Meet Future Health Care Leaders Today

The Institute for Diversity in Health Management (Institute) is currently seeking proactive health care organizations and recent MPH/MHA/MBA graduates to join the 2016 Fall Enrichment Program. This new program connects host sites with qualified internship candidates for an immersive onsite experience. Participating students are available for immediate, full-time placement in appropriate, available positions.

 

About Our Interns

The Institute's FEP internship candidates:

 

Institute Staff Connects You with Top Students

Host sites that register early receive a prime opportunity to recruit top students from accredited national health training programs. Qualified applicants post a profile to our secure web site and are vetted by Institute staff. Then we make the match, presenting the best candidate to for your consideration. We take the hard work out of finding qualified interns ready for hire!

 

Participating hospitals and medical centers enjoy a complimentary membership in the Institute for Diversity in Health Management for the rest of the year, for one facility. (Previousy enrolled Institute members enjoy an equivalent financial discount off of their FEP fees.)


2016 FEP Schedule*:

DATE:                              
EVENT:
July 1, 2016: Open registration period for students and host sites.
August 15, 2016:

Matching between host sites and students begins.

October 3, 2016: Most FEP internships begin.
December 9, 2016:
Most FEP Internships end

*The 2016 FEP Schedule is subject to change. The FEP start and end dates are flexible.

 

Participating 2016 FEP Host Sites**

Banner Health – Phoenix, Arizona

Bon Secours – Baltimore, Maryland

Children's Health - Dallas, Texas

Cincinnati Children’s Hospital Medical Center – Cincinnati, Ohio

Navicent Health – Macon, Georgia

SCL Health – Broomfield, Colorado

St. Louis Children’s – St. Louis, Missouri

The Mount Sinai Health System - New York, New York

UK HealthCare Enterprise – Lexington, Kentucky

 

Host Sites are joining daily and the above listing will constantly change.  There are multiple internship opportunities at certain Host Sites.**

 

The Fall Enrichment Program has rolling registration for Host Sites and Students. We are always accepting new applications!


Ready to Get Started?

HOST SITES:

To register as a Host Site for the Fall Enrichment Program, click here. (Note: There is no cost for registering for the program. You will not be invoiced until you select an intern.)

1.) Where it says, "Enter your Organization:" enter IFDSEP.  Do not enter IFDFEP.

2.) Enter your profile information. Host sites should fill out the white and grey sections. FEP interns should fill out the white and blue sections.

3.) Once you have completed the registration, you will receive an email with your Profile Id. Hang onto that. You'll need that to login, update your profile and search for interns.

4.) Download and review the SEP Host Site Manual. (This guide, designed for the Summer Enrichment Program, can also be used for participants in the Fall Enrichment Program and in administrating the FEP for your host site.)

Additionally, download and review the Preceptors Guide. (Enhanced instruction for your onsite preceptor.)

5.) Download and fill out the FEP Host Site Commitment Form. Email a completed copy to Jasmin Clark at jclark@aha.org.

6.) Email Membership & Education Specialist, Jasmin Clark at jclark@aha.org to connect with any further instructions for participating in the Fall Enrichment Program.


STUDENTS:

To be elgible for the Fall Enrichment Program, you must:

Applying for the program:

1.) Visit our Online Database by clicking here. (Bookmark this page for later reference.)

2.) In the field, "Enter your Organization:" enter IFDSEP. DO NOT ENTER IFDFEP.

3.) Enter your contact information into the blank applicant profile. (Note: Do not fill out the grey "Host Site Section". Skip down and complete the blue "Student Section".) Do not skip any fields. You must complete the profile to register. (The registry will not save your progress. If you close the window or leave before it is complete, your work will be lost.)

4.) Once you complete the profile, you will receive a confirmation email with your Profile Id. Save that information. You will need it to login and update your profile or upload documents. (Note: If you do not receive a confirmation email, then your profile was not completed. You will need to create a new profile.)

5.) Assemble your Application Packet Materials and upload them to your "App Packet" page. Questions about the Application packet materials are answered at the bottom of this page. They include:

Note: Please spell-check all of your documentation before upload. Applicants with materials containing syntax or spelling errors will not be accepted into the program.

6.) Login to your profile in the FEP Registry and upload these documents to your "App Packet" page. Note: Students who do not complete the profile and upload all documents will not be eligible for matching.

7.) Download and read the SEP Intern Manual. The manual is full of helpful information. It will give you a thorough understanding of the FEP process and what you can expect throughout the entire program. Note: Do not ignore this step. The manual is a critical part of your preparation for the program.

Once you've uploaded all documents, you are registered for the FEP program.

 


Frequently Asked Questions

This section is intended to answer some of the questions that former Fall Enrichment Program (FEP) interns have had about the program. Please take a moment to read this, before registering for the program. If you don't find the answer to your question, you can skip to the bottom and find contact information for our Education Specialist.

 

You may use these links to skip ahead to one of our FAQs.

Once I complete my profile, then what happens?

Travel and Housing?

 

Application Materials

What goes in my Letter of Introduction?
Do you want my current transcripts?

Can I scan a copy of my Driver's License as my proof of US Citizenship?

 

The FEP Internship

How long does the internship last?

What if I can’t make a 10 week commitment?

What is the Special Project?

Is this a paid internship?

Is every applicant placed in an internship?

Are there any internship opportunities through for non-US Citizens?

Do I have to be a member of ACHE to participate in the FEP?

If I participate in FEP do I still qualify for the Institute scholarship program?

Can I participate in the FEP Program if I already participated in a past year?

What is the difference between a preceptor and a mentor?

How do I identify other mentors within an organization?

How does the internship end?

 

Once I complete my profile, then what happens?

The Institute's Education Team will vet your profile to make sure:

a.) You are a US citizen.

b.) Your cumulative GPA was 3.0 or higher and that your transcripts are accurate

c.) Your profile is complete and that all of your documents are error-free and ready for consideration.


Once your profile has been vetted, a representative from the Institute will contact you to set up the first telephone interview. That interview will better allow us to recommend you to the hospital that is the best fit for your personality and goals. This interview will last approximately 30 minutes.

When the matching process begins, the Education Specialist will promote you to the best possible host site for your skillset and location. Not all interns will be matched initially.

The host site representative (or preceptor) will login to the FEP database and examine your completed profile. If the preceptor wants to consider you for placement, they will contact you for a second phone interview. If that interview goes well, then the hospital may offer you a summer internship.

You may take 24 hours to discuss the internship with your family, before you decide to accept or reject the internship. (If you already know your answer, you can accept or decline the internship, immediately.)

Whether you accept or not, it is very important that you contact Membership & Education Specialist, Jasmin Clark, jclark@aha.org, to update her on your progress. If you accept the internship, you will then need to begin planning your travel and housing.

Travel and Housing?
In most cases, acceptance of an FEP internship means moving to another town or city for the summer. It is very rare that you will be placed for an internship close to your current school or residence.

You will know, in advance, where the internship is located, before you interview for it with the host site. That will give you time to poll your resources and see if a move for the summer is workable for you.

Note: If you are absolutely unable to move for the fall, you will significantly decrease your chances for placement. Please keep that in mind, before you apply for the FEP.

In most cases, the FEP does not reimburse for travel or for housing. You will be expected to cover those costs for yourself.

You will also be expected to locate your own housing near the host site. Your preceptor and the Education Specialist will not do that for you. Please keep housing in mind, when you are considering accepting a summer internship.

Past students have successfully located housing by using some of these strategies:

The Education Specialist can only advise you about housing. They cannot actually research or locate housing for you. Please be pro-active and use your available resources to secure your fall housing. Do not delay the housing search. No one can do this for you.

 

Application Materials

What goes in my Letter of Introduction?

The Letter of Introduction is an important tool that will assist the Institute in identifying the best experience for you. It will also help potential employers understand more about your skills and qualifications. This is your opportunity to sell yourself and explain why you’re a good match for the FEP program and our host sites.

The Letter of Introduction should be no longer than one page (single spaced) and it should focus on your interest and passion for becoming a leader in healthcare, your professional skills and qualifications, as well as short term and long-term career goals. Be thoughtful about what you want the reader to learn about you. You do not have to focus on information that is already included on your resume. Keep in mind that many of the reviewers reading your Letter of Introduction are CEO, COO and members of the senior management team who may have limited time to review your application.

Note: Be sure to use a professional letter layout complete with your contact information and a letter header. You may address it to "To Whom It May Concern". Be sure to spell-check the letter before you upload it.

 

Do you want my current transcripts?
We would prefer a copy of your most recent transcripts from graduate school that indicates you successfully completed your program. We will accept a scanned copy of your Unofficial Transcripts from your college website.


In most cases, you can notify your Office of Admissions and have them email a copy of the transcripts to you, which can then be uploaded to your profile.

 

Can I scan a copy of my Drivers License as my proof of US Citizenship?
No. The only forms of identification that we accept are scanned copies of your US passport, passport card or birth certificate.

Here is an article about obtaining a copy of your birth certificate.

 

The FEP internship

How long does the internship last?
Approximately 10 weeks. Sometimes more, sometimes less. That's dependent entirely upon when you are matched up with your Host Site.

 

What if I can't make a 10-week commitment?

The on-site training/internship is an integral part of the FEP experience. All participants and host sites are required to commit to a minimum of 10 weeks to ensure that interns have a sufficient time to complete a significant project and that mentors have the opportunity to develop a formal relationship with each student. Start and end dates are negotiated between the student and the host site or mentor. (The host site may opt to abbreviate your internship, at their discretion.)

 

What is the Special Project?

Every FEP intern is expected to complete a Special Project at their host site, before the internship is complete. In most cases, the host site will have a project in mind for you, when you get there. You may also suggest alternative or additional projects, if you have a skill set suited for an additional or alternative project.

The Special Project is intended to have a lasting effect on the host site, after you leave. This is also a good opportunity for you to demonstrate to your host site that you are professional and have a good work ethic. In short, that you would make an excellent full-time employee.

For examples of other recent Special Projects, see your Student Manual.

 

What is the timeline for intern selection?

The selection process begins in July and will last until all available positions are filled. The Education Specialist will send you periodic updates, letting you know how many positions are still available and offering helpful suggestions for getting placed. When the last position is filled, he will notify all remaining candidates and close the placement process of the FEP.

If you are not immediately placed or placed for an internship within the first 3 - 4 weeks, do not be discouraged. Placement for FEP students will go as late as November. Sometimes placement is a lengthy process. Please be patient.

 

Is this a paid internship?

Yes. This is a paid internship. Each individual host site will make arrangements for their individual pay schedule. Traditionally, the internships are $500 a week, or $12.50 an hour. Payroll taxes will be deducted from the weekly stipend.

 

How many students will be applying for positions? How many positions are available?
Approximately 100 students enroll in the program. Those 100 students are pared down to 60 students, who are eventually placed in 1 of 40 possible internships. (We have to have more students than positions, because of the geographic limitations of students. Not everyone can move to accept an internship.)

 

Is every applicant placed in an internship?

The Fall Enrichment Program matching process is competitive. Applicants initially indicate a preference for a position at a particular site or geographic region. Host sites/ preceptors will then review the applications and contact those applicants with whom they would like to interview. Most organizations complete one round of phone interviews and/or on-site interviews before making a final offer.

 

Are there any internship opportunities for non-US Citizens?

In accordance with the mission of the Institute, all student programs and services require proof of US citizenship and are intended to benefit the U.S. hospital system. We do not currently offer any programming for non US citizens.

 

Do I have to be a member of ACHE to participate in the FEP?

No, you do not have to be a member of the American College of Healthcare Executives to participate in the Fall Enrichment Program. We do recommend that you consider joining the ACHE to participate in their programming and enjoy all of the benefits of membership in their organization. For more info about ACHE, please click here.

Note: ACHE offers their very own Diversity internship, which filters through the SEP (getting the same educational materials and experience). You can learn more about that internship, here.

 

If I participate in FEP do I still qualify for the Institute scholarship program?

Yes. Many of the past and current FEP students apply for either one or all of the Institute scholarships. Participating in FEP can only help to further demonstrate your commitment to advancing your skills and establishing yourself as a leader in healthcare.

 

Can I participate in the FEP Program, if I already participated in a past year?

Yes. Please note in your application packet that you have previously been a member of the FEP program, with details on when and where you participated.

What is the difference between a preceptor and a mentor?

Preceptors are your supervisors. However, one of the goals of the on-site enrichment experience to provide students with the opportunity to develop mentors that are practicing within the health care profession. FEP will provide tools and materials to help interns progress in their relationships with their preceptors so that FEP preceptors become FEP mentors.

Many students also take advantage of the opportunity to develop mentoring relationships with other leaders throughout the organization who may also become long-term mentors.

 

How do I identify other mentors within an organization?

Some organizations have formal mentorship programs and others do not. Even for those organizations that do assign a formal mentor, interns may find that there are other leaders in the organization that they would like to develop a formal relationship with. Many of these informal leaders/mentors are identified at organizations meetings or through project work. Introduce yourself to your potential mentor. Explain that you are an intern and ask if it is okay to schedule a meeting sometime in the next 1-2 weeks to learn more about their area of the hospital and to meet members of their team. Depending on your comfort level you can also ask to attend one of their team meetings. The key is that once you ask for time you will need to make certain that you follow-up.

 

How does the internship end?

The week before your internship ends, you will receive an FEP Evaluation form from the Education Specialist. You will be asked to fill it out, to give feedback about the host site and your experience. Your feedback is helpful for planning the next year's FEP.

You will also likely have an Exit Interview with your preceptor, before you leave your host site.

Once your internship is resolved, you will receive your Certificate of Completion in the mail. This document is intended to show that you did complete the FEP course for your summer and ended it in favorable standing with your host site.

You will also be required to take a short feedback survey to share your experiences with the FEP. We will not mail the Certificate of Completion until we receive your survey results.


Have Questions?

Please contact Jasmin Clark, the Institute's Membership and Education Specialist, at (312) 422-2658 or jclark@aha.org with any questions regarding the Fall Enrichment Program.

 

Meet the health care leaders of tomorrow.

 Take an FEP student today!


 *Schedule subject to change.