Fall Enrichment Program (FEP)

Congratulations to our 2016 FEP Graduate Interns!

Click here to view the class of 2016 FEP’s top-notch talent in health care management.

THE 2017 FALL ENRICHMENT PROGRAM REGISTRATION OPENS JUNE 5, 2017 FOR STUDENTS AND HOST SITES!

 

The Fall Enrichment Program (FEP) is a 20-week, paid internship opportunity for academically strong, diverse Graduate Students that have graduated within the last (2) years from their Graduate Program. The FEP prepares these individuals to be hospital administrators and health care leaders!

For more information, contact Jasmin Clark at (312) 422-2658 or jclark@aha.org.

 

Thank you to our 2017-2018 Fall Enrichment Host Sites

 

Host SiteLocation
St. Louis Children's Hospital St. Louis, Missouri
UK HealthCare (10-weeks) Lexington, Kentucky
Health Partners Plans Philadelphia, Pennsylvania
Opelousas General Health System Opelousas, Louisiana
Mount Sinai Health System New York, New York





Meet Future Health Care Leaders Today

The Institute for Diversity in Health Management (Institute) is currently seeking proactive health care organizations and recent MPH/MHA/MBA graduates to join the 2017 Fall Enrichment Program (FEP). The FEP connects host sites with qualified internship candidates for an immersive onsite experience. Participating students are available for immediate, full-time placement in appropriate, open positions.

 

 

The Institute Connects You With Top Talent

Host sites that register early receive a prime opportunity to recruit top students from accredited national health training programs. Qualified applicants post a profile to our secure website and are vetted by Institute staff. Then we make the match, presenting the best candidate to for your consideration.

We take the hard work out of finding qualified interns ready for hire!

 

Who Are The FEP Interns?

2017 Fall Enrichment Program Schedule

How Do I Register To Participate?

How Much Does It Cost For Host Sites To Participate?

What Is The Recommended Compensation For My Intern?

Commitment Forms And Handbooks

Frequently Asked Questions


Who Are The FEP Interns?

FEP interns have graduated in the last (2) years from accredited Graduate Programs. They are available for immediate placement in an appropriate position post-internship. They are MBA/ MPH/ MHA recipients with a 3.0 or higher GPA and are vetted by the Institute for professionalism, poise and academic excellence.

 


2017 Fall Enrichment Program Schedule

DATE:                              
ACTIVITY:
June 5, 2017 Registration Opens for Students and Host Sites
August 1-14, 2017

Interviews will be conducted with IFD Staff and Students

August 15, 2017 Matching will begin with Students and Host Sites
October 2, 2017
2017 Fall Enrichment Program begins
February 16, 2018 2017 Fall Enrichment Program concludes - Graduation Webinar

*The 2017 FEP Schedule is subject to change. The FEP start and end dates are flexible.

The Fall Enrichment Program has rolling registration for Host Sites and Students. We are always accepting new applications!



How Do I Register to Participate?


HOST SITES:

To register as a Host Site for the Fall Enrichment Program, click here. (Note: There is no cost for registering for the program. You will not be invoiced until you select an intern.)

1.) Where it says, "Enter your Organization:" enter IFDSEP.  Do not enter IFDFEP.

2.) Enter your profile information. Host sites should fill out the white and gray sections. FEP interns should fill out the white and blue sections.

3.) Once you have completed the registration, you will receive an email with your Profile Id. Hang onto that. You'll need that to log in, update your profile and search for interns.

4.) Download and review the SEP Host Site Handbook.

Additionally, download and review the SEP Preceptors Handbook. (Enhanced instruction for your onsite preceptor.)

5.) Download and fill out the FEP Host Site Commitment Form. Email a completed copy to Jasmin Clark at jclark@aha.org.

6.) Email Membership & Education Specialist, Jasmin Clark at jclark@aha.org to connect with any further instructions for participating in the Fall Enrichment Program.


STUDENTS:

To be eligible for the Fall Enrichment Program, you must:

  • Be a U.S. Citizen (Work-Study Visas or Permanent Residents are not eligible for this program.)
  • Be a recent graduate U.S. student from an MHA/ MPH/ MBA or a comparable degree that has graduated within the last two (2) years. (We currently cannot place undergraduates.)
  • Be able to move to a different US city from October - December of 2017.

How to Apply to FEP:

1.) Visit our Online Database by clicking here. (Bookmark this page for later reference.)

2.) In the field, "Enter your Organization:" enter IFDSEP. DO NOT ENTER IFDFEP.

3.) Enter your contact information into the blank applicant profile. (Note: Do not fill out the gray "Host Site Section." Skip down and complete the blue "Student Section.") Please do not skip any fields as a completed profile is required to register. (The registry will not save your progress if you close the window or leave before it is complete.)

4.) Once you complete the profile, you will receive a confirmation email with your Profile Id. Save that information. You will need it to log in and update your profile or upload documents. (Note: If you do not receive a confirmation email, then your profile was not completed. You will need to create a new profile.)

5.) Assemble your Application Packet Materials and upload them to your "App Packet" page. Questions about the Application packet materials are answered at the bottom of this page. They include:

  • Your Letter of Introduction (1 - 2 pages, telling us more about yourself.  (PLEASE INDICATE IN THE FIRST SENTENCE OF YOUR LETTER OF INTRODUCTION THAT YOU ARE APPLYING FOR THE FALL ENRICHMENT PROGRAM)
  • A Current Resume
  • Proof of US citizenship (i.e., Birth Certificate, US Passport or US Passport Card only. Driver's license, social security card or green card will not suffice. Must be clear and easy to read.)
  • Two (2) Letters of Recommendation
  • Graduate Transcript (Indicates your program of study and that you completed the program)
  • One current, professional digital photograph of yourself uploaded to your profile page.
  • Completed, uploaded copy of the FEP Intern Commitment Form. (All boxes checked and appropriate text filled.)

Note: Please spell-check all of your documentation before upload. Applicants with materials containing syntax or spelling errors will not be accepted into the program.

6.) Login to your profile in the FEP Registry and upload these documents to your "App Packet" page. Note: Students who do not complete the profile and upload all documents will not be eligible for matching.

7.) Download and read the SEP Intern Manual. The manual is full of helpful information. Note: Do not ignore this step. The manual is a critical part of your preparation for the program.

Once you've uploaded all documents, you are registered for the FEP program!

 


How Much Does It Cost For Host Sites To Participate?

The Administrative Fee is $2,500 per intern, which the Host Site is responsible for paying. The Institute will email your invoice within 1 - business week of your intern’s start date.

 

 


What Is The Recommended Compensation For the FEP Scholars?

Host sites are recommeded to pay the FEP Scholars at least $20 per hour/$800 a week.

 

 


Commitment Forms and Handbooks

2017 FEP Host Site Commitment Form
2017 FEP Intern Commitment Form
SEP Host Site Handbook
SEP Intern Handbook
SEP Preceptor Handbook


*The SEP Handbooks are designed for the Summer Enrichment Program, however, can be used as a reference for the Fall Enrichment Program.



Frequently Asked Questions

This section is intended to answer some of the questions that former Fall Enrichment Program (FEP) interns have had about the program. Please take a moment to read this, before registering for the program. If you don't find the answer to your question, you can skip to the bottom and find contact information for our Education Specialist.

 

You may use these links to skip ahead to one of our FAQs.

Once I complete my profile, then what happens?

Travel and Housing?

 

Application Materials

What goes in my Letter of Introduction?
Do you want my current transcripts?

Can I scan a copy of my Driver's License as my proof of US Citizenship?

 

The FEP Internship

How long does the internship last?

What if I can’t make a 20-week commitment?

What is the Special Project?

Is this a paid internship?

Is every applicant placed in an internship?

Are there any internship opportunities through for non-US Citizens?

Do I have to be a member of ACHE to participate in the FEP?

If I participate in FEP do I still qualify for the Institute scholarship program?

Can I participate in the FEP Program if I already participated in a past year?

What is the difference between a preceptor and a mentor?

How do I identify other mentors within an organization?

How does the internship end?

 

Once I complete my profile, then what happens?

The Institute's Education Team will vet your profile to make sure:

a.) You are a US citizen.

b.) Your cumulative GPA was 3.0 or higher and that your transcripts are accurate

c.) Your profile is complete and that all of your documents are error-free and ready for consideration.


Once your profile has been vetted, a representative from the Institute will contact you to set up the first telephone interview. That interview will better allow us to recommend you to the hospital that is the best fit for your personality and goals. This interview will last approximately 30 minutes.

When the matching process begins, the Education Specialist will promote you to the best possible host site for your skill set and location. Not all interns will be matched initially.

The host site representative (or preceptor) will login to the FEP database and examine your completed profile. If the preceptor wants to consider you for placement, they will contact you for a second phone interview. If that interview goes well, then the hospital may offer you a summer internship.

You may take 24 hours to discuss the internship with your family before you decide to accept or reject the internship. (If you already know your answer, you can accept or decline the internship, immediately.)

Whether you accept or not, it is very important that you contact Membership & Education Specialist, Jasmin Clark, jclark@aha.org, to update her on your progress. If you accept the internship, you will then need to begin planning your travel and housing.

Travel and Housing?
In most cases, acceptance of an FEP internship means moving to another town or city for the summer. It is very rare that you will be placed for an internship close to your current school or residence.

You will know, in advance, where the internship is located, before you interview for it with the host site. That will give you time to get your resources together and see if a move for the summer is workable for you.

Note: If you are unable to move for the fall, you will significantly decrease your chances for placement. Please keep that in mind, before you apply for the FEP.

In most cases, the FEP does not reimburse for travel or housing. You will be expected to cover those costs for yourself.

You will also be expected to locate your own housing near the host site. Your preceptor and the Education Specialist will not do that for you. Please keep housing in mind, when you are considering accepting a summer internship.

Past students have successfully located housing by using some of these strategies:

  • Host Site: Occasionally, the host sites, themselves will have housing available, in either a dormitory or guest housing. When you interview with your host site, be sure to ask if any housing is available. If not, they might still be able to suggest other options for you, near the host site.
  • Friends & Family: Staying in the home of guest room of a local friend or family member. (Often, this is the most viable option.) You might ask for local contacts through your church or social groups, as well.
  • Hostel: Often found in larger cities, hostels are affordable, communal living arrangements for visitors and temporary lodgers. You can find out more information about hostels and look for one near your host site, by visiting this site.
  • Local College Dorms: During the summer months, colleges often rent out dorm rooms to students who are in town for summer internships. Do a Google search for colleges near your host site and contact their Housing Office to explore your possibilities. This is often a more cost-effective alternative to sub-letting an apt for the summer.
  • The Local Newspaper: Research the local newspaper's "For Rent" section.
  • Craigslist: Visit www.craigslist.com and locate the city closest to your host site, go to the "Sublets/ Temporary Housing" page of your town and see if there are any sublets available. Most apartments have pictures and can also be viewed externally from Google Street View.
  • Corporate Housing: If you can afford it, corporate housing may be a viable option for you. Most corporate suites are fully furnished.
  • Other FEP interns: If your host site has multiple FEP interns, you may consider joining them for cohabitation in a sublet apartment. This can lower the bills and increase connection between FEP participants.  

The Education Specialist can only advise you about housing. They cannot research or locate housing for you. Please be pro-active and use your available resources to secure your fall housing. Do not delay the housing search. No one can do this for you.

 

Application Materials

What goes in my Letter of Introduction?

The Letter of Introduction is an important tool that will assist the Institute in identifying the best experience for you. It will also help potential employers understand more about your skills and qualifications. This is your opportunity to sell yourself and explain why you’re a good match for the FEP program and our host sites.

The Letter of Introduction should be no longer than one page and single-spaced. It should focus on your interest and passion for becoming a leader in healthcare, your professional skills and qualifications, as well as short-term and long-term career goals. Be thoughtful about what you want the reader to learn about you. You do not have to focus on information that is already included on your resume. Keep in mind that many of the reviewers reading your Letter of Introduction are CEO, COO and members of the senior management team who may have limited time to review your application.

Note: Be sure to use a professional letter layout complete with your contact information and a letter header. You may address it to "To Whom It May Concern." Be sure to spell-check the letter before you upload it.

 

Do you want my current transcripts?
We would prefer a copy of your most recent transcripts from graduate school that indicates you completed your program. We will accept a scanned copy of your Unofficial Transcripts from your college website.


In most cases, you can notify your Office of Admissions and have them email a copy of the transcripts to you, which can then be uploaded to your profile.

 

Can I scan a copy of my Drivers License as my proof of US Citizenship?
No. The only forms of identification that we accept are scanned copies of your US passport, passport card or birth certificate.

Here is an article about obtaining a copy of your birth certificate.

 

The FEP internship

How long does the internship last?
Approximately 20 weeks. Sometimes more, sometimes less. That's dependent entirely upon when you are matched up with your Host Site.

 

What if I can't make a 20-week commitment?

The on-site training/internship is an integral part of the FEP experience. All participants and host sites are required to commit to a minimum of 20 weeks to ensure that interns have a sufficient time to complete a significant project and that mentors have the opportunity to develop a formal relationship with each student. Start and end dates are negotiated between the student and the host site or mentor. (The host site may opt to abbreviate your internship, at their discretion.)

 

What is the Special Project?

Every FEP intern is expected to complete a Special Project at their host site before the internship is complete. In most cases, the host site will have a project in mind for you, when you get there. You may also suggest alternative or additional projects if you have a skill set suited for an additional or alternative project.

The Special Project is intended to have a lasting effect on the host site after you leave. This is also an excellent opportunity for you to demonstrate to your host site that you are professional and have a good work ethic. In short, that you would make an excellent full-time employee.

For examples of other recent Special Projects, see your Student Manual.

 

What is the timeline for intern selection?

The selection process begins in June and will last until all available positions are filled. The Education Specialist will send you periodic updates, letting you know how many positions are still available and offering helpful suggestions for getting placed. When the last position is filled, he will notify all remaining candidates and close the placement process of the FEP.

If you are not immediately placed or placed for an internship within the first 3 - 4 weeks, do not be discouraged. Placement for FEP students will go as late as November. Sometimes placement is a lengthy process. Please be patient.

 

Is this a paid internship?

Yes, this is a paid internship. Each host site will make arrangements for their pay schedule. Traditionally, the internships are $800 a week, $20.00 an hour. Payroll taxes will be deducted from the weekly stipend.

 

Is every applicant placed in an internship?

The Fall Enrichment Program matching process is competitive. Applicants initially indicate a preference for a position at a particular site or geographic region. Host sites/ preceptors will then review the applications and contact those applicants with whom they would like to interview. Most organizations complete one round of phone interviews and/or on-site interviews before making a final offer.

 

Are there any internship opportunities for non-US Citizens?

Per the mission of the Institute, all student programs and services require proof of US citizenship and are intended to benefit the US hospital system. We do not currently offer any programming for non-US citizens.

 

Do I have to be a member of ACHE to participate in the FEP?

No, you do not have to be a member of the American College of Healthcare Executives to take part in the Fall Enrichment Program. We do recommend that you consider joining the ACHE to participate in their programming and enjoy all of the benefits of membership in their organization. For more info about ACHE, please click here.

Note: ACHE offers their very own Diversity internship, which filters through the SEP (getting the same educational materials and experience). You can learn more about that internship, here.

 

If I participate in FEP do I still qualify for the Institute scholarship program?

Yes. Many of the past and current FEP students apply for either one or all of the Institute scholarships. Participating in FEP can only help to further demonstrate your commitment to advancing your skills and establishing yourself as a leader in healthcare.

 

Can I participate in the FEP Program, if I already participated in a past year?

Yes. Please note in your application packet that you have previously been a member of the FEP program, with details on when and where you participated.

What is the difference between a preceptor and a mentor?

Preceptors are your supervisors. However, one of the goals of the on-site enrichment experience to provide students with the opportunity to develop mentors that are practicing within the health care profession. FEP will provide tools and materials to help interns progress in their relationships with their preceptors so that FEP preceptors become FEP mentors.

Many students also take advantage of the opportunity to develop mentoring relationships with other leaders throughout the organization who may also become long-term mentors.

 

How do I identify other mentors within an organization?

Some organizations have formal mentorship programs, and others do not. Even for those organizations that assign a formal mentor, interns may develop a formal relationship with other leaders in the organization.  Many of these informal leaders/mentors are identified at organizations meetings or through project work. Introduce yourself to your potential mentor. Explain that you are an intern and ask if it is okay to schedule a meeting sometime in the next 1-2 weeks to learn more about their area of the hospital and to meet members of their team. Depending on your comfort level you can also ask to attend one of their team meetings. The key is that once you ask for time, you will need to make certain that you follow-up.

 

How does the internship end?

The week before your internship ends, you will receive an FEP Evaluation form from the Education Specialist. You will be asked to fill it out, to give feedback about the host site and your experience. Your feedback is helpful for planning the next year's FEP.

You will also likely have an Exit Interview with your preceptor before you leave your host site.

Once your internship is resolved, you will receive your Certificate of Completion in the mail. This document is intended to show that you did complete the FEP course for your summer and ended it in favorable standing with your host site.

You will also be required to take a short feedback survey to share your experiences with the FEP. We will not mail the Certificate of Completion until we receive your survey results.


Have Questions?

Please contact Jasmin Clark, the Institute's Membership and Education Specialist, at (312) 422-2658 or jclark@aha.org with any questions regarding the Fall Enrichment Program.

 

Meet the health care leaders of tomorrow.

 Take an FEP student today!


 *Schedule subject to change.